Senior Business Support Officer

Our Client, specialising in facilities management, is looking for a proactive Senior Business Support Officer to provide support to the Business Support Manager by driving projects while anticipating potential operational issues and offering supportive solutions. Location: Dublin.

Key Accountabilities:

• Assist the Business Support Manager with the daily office operations
• Monitor and co-ordinate the Operations team in collaboration with the Business Support Manager.
• Organise and attend meetings as required, in the capacity of chairperson and/or note taker while following up with the relevant parties in a timely manner ensuring actions are noted and executed.
• Continuous review and maintenance of the Operations Department guidelines, procedures and documentation ensuring high quality and standards at all times.
• Contribute to the development of the Company’s document management system (SharePoint) and undertake periodic reviews of the general office SharePoint library content to ensure that all subject matter is current.
• Assist the Engineers by addressing their queries, whether department or business specific.
• Ability to address unforeseen reactive demands.
• Maintain a strong professional working relationship with colleagues and stakeholders, guaranteeing appropriate and time effective responsive reactive measures.
• Provide inter-departmental support and successfully co-ordinate multifaceted projects inclusive of but not limited to IT (system improvement/alignment).
• Develop an in-depth understanding of the company and the varied workstreams with the view to demonstrating strong business support.
• Assist in business reporting as required.
• Act as a brand ambassador as you represent the Company through its ongoing expansion.
• Ad hoc duties as determined by the Business Support Manager.
• Any other duties as deemed necessary for the efficiency of the business

 Qualifications, Experience and Knowledge:

•  Degree qualified in a Business Management discipline – (desirable)
• Minimum of 5+ years’ experience in a senior administrative role while managing projects
• Advanced Microsoft Office skills is essential
• Excellent analytical, planning and problem-solving skills with financial awareness
• Must possess exceptional time management and organisational skills with the ability to prioritise and complete a wide range of tasks
• Discreet with the ability to maintain confidentiality and comply with company procedures
• Proven experience in a similar role – an advantage

Salary depends on experience.

Call Zhana on 022 26006 if you have questions or email zhana@rtlanerecruitment.ie